Basic Organization

Well, another summer gone by! The kids are back in school, football season has started and the routine is back in order! In my previous blog I mentioned my oldest son was heading to college! YEP! We survived and everything is going great! I can't tell you what a proud moment it was to actually see a dream come true for our son! He received so many scholarships that is has paid his entire tuition, dorm and books! What a great feeling this was!

Now, how did we accomplish this, you ask? By organizing and starting early! You are probably wondering what does this have to do with Virtual Assistants? Well, a lot! We had a dream, researched what needed to be done to make that dream come true and organized our thoughts and followed through. The rewards were more than we expected!

I thought that I would offer some great organizational tips for this blog! So, here I go....

1. Get a 2" 3 ring notebook with erasable tabs (mine are white). Name each tab by your clients last name and behind the clients tab you will want to include:

a. Web programs with username and passwords
b. Client Information Sheet
c. Agreement
d. Any other important information

Now, you also want to have a file on the client so that you can keep other information that you do not need on a daily basis there, but you want to keep the notebook on your desk so you can easily refer to it during the day. Mine stays open and I can just flip to the clients tab when needed.

I can easily put this in my laptop bag when I work on the road, in another part of the house, etc. It is a great way to keep up and have it accessible at a moments notice.

2. Use a time tracking program. I use www.traxtime.com and love it! You can keep track of billable and unbillable hours.

3. Organize your desk to make it work for you. Regardless of the space - utilize it!

I hope my tips are helpful and if you have one, please let me know. We can all learn from others!

Have a great week! Make it count!

Kim Hughes
www.kimhughes.com
www.cyberstarva.com